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You should only ever admit known attendees to your meeting. We recommend utilising the waiting room and the “only authenticated users can join” security settings. For more information please see the Recordings section below, under Self Help Guides. For long term storage approved UNSW storage options should be utilised. UNSW Zoom cloud storage is intended for temporary storage only, not long-term storage. After 30 days they will be deleted permanently. Data will automatically be retained in Zoom cloud storage for 180 days, after 180 days all recordings stored in Zoom cloud storage will be moved to trash where they can be retrieved for 30 days. As with academic recordings, it is recommended that users move any necessary data from Zoom cloud storage to a provided UNSW storage option – MS OneDrive is recommended. Non-academic recordings need to be classified by the owner according to UNSW’s Data Classification Standard and careful consideration must be made prior to recording as to whether the recording is even necessary.

Non-Academic: Meetings and other non-academic activities. If a user does not have a matching Echo360 profile, they will be responsible for manually moving any recordings they are required to keep from Zoom cloud storage to a provided UNSW storage option – MS OneDrive is recommended.

This applies to all users who have an instructor profile in Moodle, as they will also have an Echo360 profile that matches Zoom.

Users will be responsible for classifying the content of their recordings and unless part of a student’s academic record, all recordings that feature student interactions should be deleted as soon as no longer required. If a user has a matching profile in Zoom and Echo360, all Zoom cloud recordings will be automatically uploaded into their Echo360 library.

Assessable material (presentations and student content recorded for the purpose of assessment).ĭue to the large file size for storing video, academic recordings should only be retained according to business needs – until no longer required.